There are a few steps in setting up a new communities or phases with LotWorks. We'll provide you with everything you need to efficiently navigate those steps in this section of the Help Center.
Please contact Blueprint via the Help Center to setup a new community. We'll get you started so that you can continue with your Lot Import. Some questions to think about that we'll review with you:
- Does your new community require the setup of any new/custom agreement templates?
- Are there any custom clauses or schedule files?
- Are there any custom architectural conditions or rules for this community?
- Is there a succinct architectural guide available that can be provided to Blueprint?
- Are your builders assigned to this new community?
- Have you assigned the builder users as well?
We'll also follow-up regarding the setup of a Public Map. This is an optional per-community setup.
TIP: These steps must be completed in order. Shapefiles and background maps cannot be worked on until the lot import has been completed.
Setting up a new phase in LotWorks always requires three steps:
The Lot Import - Getting the basic lot information into LotWorks.
The Shapefile - The geo-referenced lot lines boundaries on the map.
The Background Map - The marketing and detail map for the area.
For the setup of a new phase, you will need to obtain the geo-referenced lot lines in a Shapefile (.SHP), and a background map in a detailed PDF or Photoshop file, from your engineer or surveyor.
Generally speaking, you should be asking them for these files as early as possible, meaning as soon as you are reasonably confident the number of lots and the lot lines are not going to change.
Please plan on initiating this process at least a week in advance of when you need them (e.g. for an upcoming lot draw).
If you require the background map details for your lot draw (e.g. to include a map of the purchased lots in a sales agreement), we would also need a high-resolution image of the new phase a minimum of two weeks out from your deadline.
If you are worried that your engineer/surveyor may not have provided geo-referenced lot lines for you before, give us extra time to work this out with them. In fact, we strongly encourage you to establish reasonable timelines and costs with them in advance.